Your new role
As a Facilities Coordinator, you will be focused on keeping the companies’ Soft Services everyday operations running smoothly. You will be directly involved in managing the facilities, handling logistical needs (for events), and ensuring that the administrative processes work seamlessly for the teams. You will be working with both internal departments and external partners.
Please note that this is a full-time, onsite role where you will be at the heart of the day-to-day operations driving essential improvements that directly support the organisation’s mission to develop high end medicines for cancer patients.

Responsibilities
• Serve as the main contact for office and site-related needs, including coworking/flex-office spaces.
• Lead space planning efforts, optimize layouts, and maintain accurate records.
• Oversee local reception services by improving service levels, enhancing amenities, and training new team members.
• Coordinate governance, departmental, and project meetings by scheduling, managing logistics (in-person and virtual), drafting agendas, taking minutes, and tracking action items.
• Work with global colleagues to support international meeting coordination and on-site event organization, including engagement activities and space setup.
• Streamline administrative processes by managing MS SharePoint, Teams, Smartsheets, and other electronic databases; track deadlines and follow-ups.
• Update and maintain organizational data such as site lists, org charts, and headcount trackers.
• Coordinate domestic and international travel logistics for Facilities leadership, including visa, lodging, transportation, and itineraries.
• Manage purchase requisitions, orders through SAP, expense reports via Concur, and support financial processes with the global Facilities Management team.
• Collaborate with Legal, Finance, and Procurement on contracts, approvals, and document archiving.
• Train new Facilities team members and lead onboarding; participate in ad-hoc local and global projects.

Your profile
• Bachelor’s degree (HBO level) or equivalent experience.
• At least 3 years of experience in facility operations or a related field, preferably in biotech/pharma environment.
• Strong communication skills in both Dutch and English.
• Excellent organizational, time management, and multi-priority handling skills.
• Strong problem-solving and decision-making abilities.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Teams, SharePoint) and IT systems such as Smartsheet; experience with SAP and Concur is a plus.
• Effective communication and collaboration skills for working with global teams.
• Prior experience in biotech/pharma or a related industry is preferred.
• Willingness to travel 10-15% as required.

About the organization
You will work for an international biotech company specializing in the creation and development of innovative differentiated antibody therapeutics for the treatment of cancer and the improvement of the lives of cancer patients.
The company has been active for almost 25 years and they now have over 1000 people working for them. Their headquarters are in Denmark and next to this office, they have sites in the US, Japan and the one in Utrecht that you might join!

The benefits
Your new employer offers you a suitable salary that fits your experience and expertise. Of course, you will also get good secondary benefits such as a 1 year contract with the intention to convert to a permanent contract afterwards. They also offer an annual bonus, holiday pay (8%), stocks, a good pension scheme (2/3 paid by employer), 25 holidays and travel expenses.
You will be working in an informal, multicultural environment where inclusiveness, openness and support are keywords.

What you need to do now
Are you interested in this vacancy as Facilities Coordinator? Click 'Apply' and send an up-to-date CV or call Merel Hasselo on +31620076590. If this vacancy is not exactly what you are looking for, but you are looking for a different position, please contact us for a confidential discussion about your career options.

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